Toggl vs Zoho Projects: Complete Comparison (2026)
An in-depth comparison of Toggl and Zoho Projects to help you choose the right tool for your business.
Last updated: November 2026
Toggl
6.6/10
Toggl is a time tracking and lightweight project planning platform for freelancers, agencies and small teams that bill by the hour or manage team capacity.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | Z Zoho Projects |
|---|---|---|
| Scores | ||
| Overall Rating | 6.6/10 | 7.3/10 |
| Analytics | 7/10 | 7/10 |
| Cost | 6/10 | 9/10 |
| Customization | 5/10 | 8/10 |
| Ease of Use | 9/10 | 6/10 |
| Integration | 7/10 | 7/10 |
| Scalability | 6/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Support | 5/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Starter | $4/user/mo Premium |
| Estimated cost for 10 users | Free Free | Contact for pricing |
| Features | ||
| Team messaging | ||
| Whiteboards | ||
| App integrations | ||
| Dashboards | ||
| Kanban boards | ||
| Reporting | ||
| Task lists | ||
| Task management | ||
| Time tracking | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Gantt charts | Not listed | |
| Scheduling | Not listed | |
| Workflow automation | Not listed | |
Toggl vs Zoho Projects cost by team size
Toggl and Zoho Projects cost the same up to 5 users.
| Team size | Toggl | Zoho Projects |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | FreeFree | FreeFree |
| 10 users | FreeFree | Contact for pricing |
| 25 users | FreeFree | Contact for pricing |
| 50 users | FreeFree | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Toggl
- Higher Ease of Use score (9/10 vs 6/10)
- Better fit for freelancers (9/10 vs 6/10)
- Better fit for remote teams (7/10 vs 5/10)
ZWhy choose Zoho Projects
- Higher Cost score (9/10 vs 6/10)
- Higher Customization score (8/10 vs 5/10)
- Better fit for mid-market (8/10 vs 6/10)
- Includes Team messaging, which Toggl lacks
- Includes Whiteboards, which Toggl lacks
Pros & Cons
Toggl
Pros
- Timers are quick to start with one click, offline tracking syncs later, and a background timeline captures activity without screenshots.
- The free plan covers small teams, and paid features can be tried for 30 days.
- Premium adds profitability and labor cost reports, which help agencies see whether each project makes money.
- Integrations cover calendars, Slack, Trello, QuickBooks and Zapier, and there is a public REST API with webhooks.
- Toggl lists ISO 27001, SOC 2 Type II, GDPR and CCPA compliance.
Cons
- On monthly billing, Premium costs twice as much as Starter, and profitability reports and approvals are only on Premium.
- Support is by email and chat only, with no phone line, and some reviewers report slow responses.
- Workspace owners cannot enforce 2FA for all users, and reviewers find the role permissions confusing.
- There is no GPS tracking, shift scheduling or native payroll, and invoicing is limited.
- Reviewers say the mobile app is weaker than the web and desktop apps.
ZZoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 6.6/10 for Toggl. The largest gap is in Cost: 6/10 for Toggl and 9/10 for Zoho Projects.
Yes, both Toggl and Zoho Projects have a free plan.
Toggl is the better fit for freelancers: we rate it 9/10 for them, against 6/10 for Zoho Projects.
Zoho Projects has Team messaging and Whiteboards, which Toggl lacks.
