Zoho Projects
7.3/10Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Data last updated November 2026 · Our methodology
Overview
Zoho Projects is Zoho Corporation's cloud project management application. Teams use it to plan work in phases and tasks with dependencies, view schedules on Gantt charts, kanban boards and calendars, log time against tasks, and track bugs alongside project work. Paid plans add budgeting with earned value management, custom modules and statuses, task blueprints for enforcing workflows, and Zia AI features for generating content, translation and insights. The Enterprise and Ultimate tiers add a portfolio dashboard, critical path and baselines, custom roles and profiles, SSO, a sandbox and Power BI integration. Pricing is per user. A Free plan covers up to 5 users and 3 projects. Premium, Enterprise and Ultimate cost $4, $9 and $14 per user per month on annual billing. Projects Plus bundles Zoho Sprints, Analytics and WorkDrive at custom pricing. Each paid tier has a 15-day trial that needs no credit card. Monthly automation actions and storage scale by tier, from 50 actions and 5 GB on Free to 500,000 actions on Ultimate. Zoho Projects connects most deeply with other Zoho apps such as Desk, Analytics, Sprints and WorkDrive. It also integrates with Google Workspace, Microsoft 365, Slack, Teams and Dropbox. It suits cost-conscious small and mid-sized businesses, especially those already using Zoho. The main drawback is that configuring blueprints, custom functions and multi-project portfolios takes time to learn, and reviewers say the setup screens feel crowded. Client and guest access also cost extra on top of the base plans.
Our Rating
Who Zoho Projects is best for
Good fit
Reviewers describe the low per-user price and the free plan for up to 5 users as a strong fit for small teams.
- Mid-Market8/10
The Enterprise tier adds portfolio dashboards, SSO, custom roles and higher automation limits that mid-sized organisations need.
The free tier and $4 entry price keep costs low for early teams.
Timesheets, budgets and paid client users support billable client projects.
Timesheets with approvals and budgeting suit teams that bill for their time.
Less suited
Ultimate offers high limits and a sandbox, but reviewers report weaker portfolio-level capabilities.
The free plan and time tracking with low per-user prices suit independents.
Critical path, baselines and earned value management suit schedule-driven projects.
Bug tracking sits alongside tasks, and Zoho Sprints is available for agile work.
Gantt charts with dependencies, earned value management and critical path support project control.
Kanban boards, calendars and automation support campaign work.
Team messaging and whiteboards support distributed collaboration.
SSO and a sandbox are available on higher tiers.
Pros & Cons
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Key Features
Zoho Projects Pricing
Free
- 3 projects
- Mobile apps
- 5 GB storage
- Up to 5 users
- Subtasks and whiteboard
- 50 workflow actions per month
- Google and Office 365 integration
Projects Plus
- Custom pricing
- Everything in Ultimate
- Bundles Zoho Sprints, Zoho Analytics and Zoho WorkDrive
Ultimate
or $168/user/year
- 50 templates
- 100 read-only users
- 20 business calendars
- Unlimited custom dashboards
- 15 GB per user, minimum 150 GB
- 500,000 workflow actions per month
- $14 per user per month billed annually
Enterprise
or $108/user/year
- Sandbox
- SSO and 2FA
- 30 templates
- 120 GB storage
- 10 read-only users
- Portfolio dashboard
- Power BI integration
- Critical path and baselines
- 50,000 workflow actions per month
- Custom profiles, roles and fields
- $9 per user per month billed annually
Premium
or $48/user/year
- 100 GB storage
- Task blueprints
- Zia AI features
- Unlimited projects
- 20 project templates
- 5,000 workflow actions per month
- Budget and earned value management
- Custom views, statuses and modules
- $4 per user per month billed annually
- Timesheets with multi-level approvals
Frequently Asked Questions
On annual billing, Premium costs $4, Enterprise $9 and Ultimate $14 per user per month. Projects Plus, which bundles Sprints, Analytics and WorkDrive, has custom pricing.
Yes. The Free plan supports up to 5 users and 3 projects with 5 GB of storage. The Premium, Enterprise and Ultimate plans each have a 15-day free trial that needs no credit card.
The final price depends on the plan tier, the number of users, the billing cycle, and any paid extras such as client users, lite users and resources.
SSO, the portfolio dashboard, critical path, baselines and a sandbox start on the Enterprise plan.
Monthly workflow actions are 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate, according to Zoho's pricing page.
Yes. Paid plans include Zia AI for content generation, translation and insights. The Free plan offers access to the Zoho MCP Server.
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