Apptivo vs Teamleader: Complete Comparison (2026)
An in-depth comparison of Apptivo and Teamleader to help you choose the right tool for your business.
Last updated: November 2026
Apptivo
6.3/10
Apptivo is a modular cloud CRM and business suite that combines sales, help desk, projects, invoicing and campaigns for small and mid-sized businesses.
Teamleader
5.7/10
Belgian all-in-one work management suite for European SMEs that combines CRM, quotations, invoicing, time tracking and optional project management in Teamleader Focus.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 5.7/10 |
| Analytics | 5/10 | 5/10 |
| Cost | 8/10 | 6/10 |
| Customization | 8/10 | 4/10 |
| Ease of Use | 5/10 | 8/10 |
| Integration | 5/10 | 6/10 |
| Scalability | 5/10 | 4/10 |
| Security | 6/10 | 5/10 |
| Support | 8/10 | 6/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $20/user/mo Lite | Contact for pricing |
| Estimated cost for 10 users | $200/mo Lite | Contact for pricing |
| Features | ||
| Contact Management | ||
| Customer Support Management | ||
| Integrations | ||
| Lead Management | ||
| Mobile Access | ||
| Opportunity Management | ||
| Reporting & Analytics | ||
| Collaboration | Not listed | |
| Marketing Automation | Not listed | |
| Sales Automation | Not listed | |
Apptivo vs Teamleader cost by team size
| Team size | Apptivo | Teamleader |
|---|---|---|
| 1 user | $20/moLite | Contact for pricing |
| 5 users | $100/moLite | Contact for pricing |
| 10 users | $200/moLite | Contact for pricing |
| 25 users | $500/moLite | Contact for pricing |
| 50 users | $1,000/moLite | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Apptivo
- Higher Customization score (8/10 vs 4/10)
- Higher Cost score (8/10 vs 6/10)
- Better fit for enterprise (4/10 vs 2/10)
- Better fit for mid-market (6/10 vs 4/10)
Why choose Teamleader
- Higher Ease of Use score (8/10 vs 5/10)
- Higher Integration score (6/10 vs 5/10)
Pros & Cons
Apptivo
Pros
- Entry pricing of $15 per user per month on annual billing is low for a suite that also covers projects, invoicing and help desk.
- Support is the most praised area, with 94% positive mentions on Capterra and responsive help even on entry-level plans.
- Modular apps and up to 500 custom fields per app let teams tailor the system without switching tools.
- Built-in estimates, invoicing, expenses and accounting integrations with QuickBooks and Xero suit businesses that bill for services.
- Native apps for iOS, Android and Windows, with offline use reported.
Cons
- Reviewers describe the interface as dated and navigation as cumbersome.
- There is a learning curve, and complex customizations often need developer help.
- Users report glitches and slowdowns, especially with large datasets.
- Email integration and email marketing are reported to be limited and clunky.
- There is no free-forever plan, and marketing email volume is capped per user.
Teamleader
Pros
- CRM, quotations, Peppol e-invoicing and time tracking come in one subscription, so small service firms can avoid separate billing tools.
- Reviewers on G2 and Capterra describe the interface as intuitive and easy to learn.
- Boosters can be added or removed at any time, so you pay only for modules you use.
- Discounts include 17 percent off annual billing and 50 percent off users from the sixth onward.
- A REST API, webhooks and integrations with Exact, Yuki, Mollie, Stripe, Gmail and Outlook are available.
Cons
- Boosters are priced per account, so total cost rises quickly once project management and planning are added.
- Reviewers report price increases that were poorly communicated, including one who said the annual price doubled.
- Customization is limited, and automation offers only simple triggers.
- Project management is weaker than in dedicated tools, with no task dependencies or capacity planning in Focus.
- Multiple sales pipelines are only available on the top FLOW plan.
Not sold on either?
Frequently Asked Questions
Apptivo scores higher on our CRM criteria: 6.3/10 against 5.7/10 for Teamleader. The largest gap is in Customization: 8/10 for Apptivo and 4/10 for Teamleader.
No, neither Apptivo nor Teamleader lists a free plan.
Apptivo is the better fit for enterprise: we rate it 4/10 for them, against 2/10 for Teamleader.
