Asana
6.9/10Work management platform for teams to plan projects, assign tasks, automate workflows, and track goals and portfolios, with AI agents on paid plans.
Data last updated November 2026 · Our methodology
Overview
Asana is a work management platform where teams plan projects and track tasks in list, board, calendar, and timeline views. Its free Personal plan now covers only 2 users. That makes it a trial for solo users or pairs, not a real free option for small teams. Starter adds Gantt-style timelines, reporting dashboards, unlimited automations, forms, custom fields, and unlimited free guests. Advanced adds portfolios, goals, resource management, approvals and proofing, time tracking, and connectors for Salesforce, Tableau, and Power BI. Enterprise and Enterprise+ add SAML SSO, SCIM provisioning, audit logs, SIEM integration, and data residency. Pricing is per user. Starter is $10.99 a month on annual billing or $13.49 on monthly billing, and Advanced is $24.99 or $30.49. Enterprise tiers are quoted by sales. Seats are sold in blocks that grow with team size, for example increments of 5 up to 30 users and 10 up to 100. Teams can end up paying for seats they do not use. AI features such as AI Studio and AI Teammates come with monthly allowances, and extra AI requests cost $0.50 to $0.60 each. The main drawback reviewers raise is cost. Portfolios, goals, and time tracking are only on the higher tiers, and seat blocks plus AI usage charges make the total bill harder to predict.
Our Rating
Who Asana is best for
Good fit
- Mid-Market9/10
Starter and Advanced combine portfolios, resource management, and BI integrations at a per-seat price that suits teams of tens to hundreds.
Enterprise and Enterprise+ add SAML SSO, SCIM, audit logs, SIEM, and data residency, though some reviewers call enterprise pricing high.
Approvals and proofing, forms with branching, and campaign-style templates fit content and campaign workflows.
Workflow automation, forms, approvals and portfolios support running processes across a company.
Unlimited free guests and proofing help with client work, but time tracking needs the Advanced plan and the Timesheets and Budgets features are an add-on.
Client collaboration with free guests and time tracking on Advanced suit client project work.
Timelines, goals and portfolios support roadmap planning.
Shared views, collaboration tools and unlimited guests support distributed work.
Less suited
Starter is capable, but the free plan is capped at 2 users and seat blocks can force paying for unused seats.
Quick to adopt, but the 2-user free cap means most startup teams have to pay early.
Enterprise+ adds data residency, SIEM integration and audit logs for regulated organisations.
The free Personal plan works for one or two people, but paid features are priced for teams.
It offers a Salesforce connector, but it is not a sales tool.
Pros & Cons
Pros
- Starter includes unlimited automations, forms, and timeline views, which covers most team project needs without upgrading to Advanced.
- Unlimited free guests on paid plans let teams bring in clients and contractors without buying extra seats.
- Advanced connects to Salesforce, Tableau, and Power BI, so project data can feed existing reporting tools.
- Enterprise+ offers data residency, SIEM integration, and audit logs for regulated organisations.
- Reviews are consistently high, with Capterra showing 4.5 from more than 13,000 reviews.
Cons
- The free Personal plan now allows only 2 users, so most teams have to pay from the start.
- Portfolios, goals, and time tracking are only on Advanced, which costs more than double the Starter price.
- Seats are sold in blocks of 5, 10, 25, or 50 as teams grow, and AWS Marketplace reviewers have criticized these rigid user blocks.
- AI usage beyond the included allowances is billed per request, which makes costs harder to predict.
- A critical Gartner review from 2026 cited high enterprise pricing and limited workflow customization.
Key Features
Asana Pricing
Personal
- Up to 2 users
- 100MB per file
- 100+ free integrations
- Unlimited tasks and projects
- List, board, and calendar views
Starter
or $132/user/year (save 19%)
- Forms
- Reporting dashboards
- Unlimited automations
- Unlimited free guests
- Timeline and Gantt views
- Custom fields and templates
- AI Studio and AI Teammates allowances
Advanced
or $300/user/year (save 18%)
- Goals
- Time tracking
- Forms branching
- Resource management
- Unlimited portfolios
- Approvals and proofing
- Salesforce, Tableau, and Power BI integrations
Enterprise+
- Audit logs
- Data residency
- SIEM integration
- Managed workspaces
- Everything in Enterprise
Enterprise
- SAML SSO
- Service accounts
- Capacity planning
- SCIM provisioning
- View-only licenses
- Project admin controls
Frequently Asked Questions
The Personal plan allows 2 users. All paid plans let you add unlimited members.
Starter is $10.99 per user per month billed annually versus $13.49 billed monthly. Advanced is $24.99 versus $30.49.
Only while you have between 2 and 5 users. Above that, seats are added in increments of 5 up to 30 users, 10 up to 100, 25 up to 500, and 50 beyond 500.
Time tracking, goals, and portfolios are on the Advanced plan and above. Timesheets and Budgets is a separate add-on.
Paid plans include monthly AI allowances. Extra AI requests cost $0.60 each on pay-as-you-go billing or $0.50 each in prepaid packs, and admins can set spending caps.
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