SmartTask vs Teamleader: Complete Comparison (2026)
An in-depth comparison of SmartTask and Teamleader to help you choose the right tool for your business.
Last updated: November 2026
SmartTask
6.7/10
SmartTask is a work management platform that combines projects, time tracking, a client portal and a sales CRM for agencies and client delivery teams.
Teamleader
5.7/10
Belgian all-in-one work management suite for European SMEs that combines CRM, quotations, invoicing, time tracking and optional project management in Teamleader Focus.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.7/10 | 5.7/10 |
| Analytics | 6/10 | 5/10 |
| Cost | 9/10 | 6/10 |
| Customization | 7/10 | 4/10 |
| Ease of Use | 7/10 | 8/10 |
| Integration | 5/10 | 6/10 |
| Scalability | 5/10 | 4/10 |
| Security | 5/10 | 5/10 |
| Support | 8/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | $6/user/mo Premium | Contact for pricing |
| Estimated cost for 10 users | Free Free Forever | Contact for pricing |
| Features | ||
| Collaboration | Not listed | |
| Contact Management | Not listed | |
| Customer Support Management | Not listed | |
| Integrations | Not listed | |
| Lead Management | Not listed | |
| Mobile Access | Not listed | |
| Opportunity Management | Not listed | |
| Reporting & Analytics | Not listed | |
| More features | ||
| App integrations | Not listed | |
| Client collaboration | Not listed | |
| Collaboration tools | Not listed | |
| Dashboards | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Task lists | Not listed | |
| Task management | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
| Workflow automation | Not listed | |
| Whiteboards | Not listed | |
SmartTask vs Teamleader cost by team size
| Team size | SmartTask | Teamleader |
|---|---|---|
| 1 user | FreeFree Forever | Contact for pricing |
| 5 users | FreeFree Forever | Contact for pricing |
| 10 users | FreeFree Forever | Contact for pricing |
| 25 users | FreeFree Forever | Contact for pricing |
| 50 users | FreeFree Forever | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose SmartTask
- Has a free plan (Teamleader does not)
- Higher Cost score (9/10 vs 6/10)
- Higher Customization score (7/10 vs 4/10)
- Better fit for enterprise (4/10 vs 2/10)
- Better fit for startups (8/10 vs 6/10)
Why choose Teamleader
- Higher Ease of Use score (8/10 vs 7/10)
- Higher Integration score (6/10 vs 5/10)
- Better fit for sales teams (7/10 vs 5/10)
Pros & Cons
SmartTask
Pros
- The free plan has no cap on users, projects or guests, which is unusually generous for small teams.
- Paid plans are cheap at 6 and 11 USD per user per month on yearly billing.
- It combines project management, a sales CRM, a client portal and billable time tracking in one tool, so agencies need fewer separate apps.
- Reviewers on G2 and Capterra often praise how quickly new users learn it and how responsive support is.
Cons
- Capterra reviewers say the interface looks dated and the app can be slow to start.
- Reviewers report bugs and slowdowns, particularly in the mobile app.
- Timeline view, dashboards and time tracking require the Business plan.
- No whiteboard view and no two-way Google Calendar sync, according to reviewers.
- The vendor is very small, about 9 to 50 staff, which may concern larger buyers.
Teamleader
Pros
- CRM, quotations, Peppol e-invoicing and time tracking come in one subscription, so small service firms can avoid separate billing tools.
- Reviewers on G2 and Capterra describe the interface as intuitive and easy to learn.
- Boosters can be added or removed at any time, so you pay only for modules you use.
- Discounts include 17 percent off annual billing and 50 percent off users from the sixth onward.
- A REST API, webhooks and integrations with Exact, Yuki, Mollie, Stripe, Gmail and Outlook are available.
Cons
- Boosters are priced per account, so total cost rises quickly once project management and planning are added.
- Reviewers report price increases that were poorly communicated, including one who said the annual price doubled.
- Customization is limited, and automation offers only simple triggers.
- Project management is weaker than in dedicated tools, with no task dependencies or capacity planning in Focus.
- Multiple sales pipelines are only available on the top FLOW plan.
Not sold on either?
Frequently Asked Questions
SmartTask scores higher on our CRM criteria: 6.7/10 against 5.7/10 for Teamleader. The largest gap is in Cost: 9/10 for SmartTask and 6/10 for Teamleader.
SmartTask has a free plan; Teamleader does not list one.
SmartTask is the better fit for enterprise: we rate it 4/10 for them, against 2/10 for Teamleader.
