Celoxis vs Zoho Projects: Complete Comparison (2026)
An in-depth comparison of Celoxis and Zoho Projects to help you choose the right tool for your business.
Last updated: November 2026
Celoxis
6.5/10
Celoxis is project portfolio management software for PMOs and mid-to-large organizations. It covers scheduling, resource capacity, timesheets, project financials and client portals, in the cloud or on-premise.
Zoho Projects
7.3/10
Cloud project management software with tasks, Gantt charts, timesheets, issue tracking and automation, built for small and mid-sized teams using the Zoho suite.
Feature-by-Feature Comparison
| Feature | | Z Zoho Projects |
|---|---|---|
| Scores | ||
| Overall Rating | 6.5/10 | 7.3/10 |
| Cost | 6/10 | 9/10 |
| Ease of Use | 5/10 | 6/10 |
| Analytics | 8/10 | 7/10 |
| Customization | 8/10 | 8/10 |
| Scalability | 8/10 | 7/10 |
| Support | 7/10 | 6/10 |
| Integration | 5/10 | 7/10 |
| Security | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | $10/user/mo Core | $4/user/mo Premium |
| Estimated cost for 10 users | $450/mo Business | Contact for pricing |
| Features | ||
| App integrations | ||
| Client collaboration | ||
| Dashboards | ||
| Gantt charts | ||
| Reporting | ||
| Task lists | ||
| Task management | ||
| Time tracking | ||
| Timeline view | ||
| Collaboration tools | Not listed | |
| File sharing | Not listed | |
| Kanban boards | Not listed | |
| Scheduling | Not listed | |
| Team messaging | Not listed | |
| Whiteboards | Not listed | |
| Workflow automation | Not listed | |
Celoxis vs Zoho Projects cost by team size
Zoho Projects costs less at 5 users.
| Team size | Celoxis | Zoho Projects |
|---|---|---|
| 1 user | Contact for pricing | FreeFree |
| 5 users | $225/moBusiness | FreeFree |
| 10 users | $450/moBusiness | Contact for pricing |
| 25 users | $1,125/moBusiness | Contact for pricing |
| 50 users | $2,250/moBusiness | Contact for pricing |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Celoxis
- Higher Analytics score (8/10 vs 7/10)
- Higher Scalability score (8/10 vs 7/10)
- Better fit for enterprise (8/10 vs 6/10)
- Better fit for it teams (6/10 vs 4/10)
ZWhy choose Zoho Projects
- Has a free plan (Celoxis does not)
- Higher Cost score (9/10 vs 6/10)
- Higher Integration score (7/10 vs 5/10)
- Better fit for small business (9/10 vs 4/10)
- Better fit for startups (8/10 vs 3/10)
Pros & Cons
Celoxis
Pros
- Dashboards and real-time reporting are the most praised feature in user reviews.
- It combines scheduling, resource capacity, timesheets, costing and billing in one tool, which suits PMOs.
- Read-only and client users are free, and the Business plan includes a client portal.
- It can be deployed on-premise as well as in the cloud, which few competitors offer.
- Customer queries are answered by engineers rather than scripted agents.
Cons
- Users describe the interface as cluttered and harder to navigate than it should be.
- Every plan requires at least five full-access users, and the published prices are annual only.
- Integrations such as Jira and QuickBooks cost extra below the Enterprise plan.
- Setting up tasks and recording progress takes noticeable effort, according to reviewers.
ZZoho Projects
Pros
- Paid plans start at $4 per user per month on annual billing, which reviewers rank among the cheapest in the category.
- The free plan supports 5 users and 3 projects, enough for very small teams to run real work.
- Built-in timers, timesheets with approvals, and budgeting serve teams that bill for their time.
- Blueprints, automation rules and custom functions allow detailed workflow control.
- Integrates closely with other Zoho apps such as Desk, Analytics and Sprints.
Cons
- Reviewers say the learning curve is steep, especially for blueprints and custom functions.
- Client and guest access cost extra on top of the plan price.
- Users report weaker portfolio and multi-project management than enterprise-focused rivals.
- Some reviewers find the configuration screens crowded and say support can be slow to respond.
- The free plan has no project templates, and its automation limit is low at 50 actions per month.
Not sold on either?
Frequently Asked Questions
Zoho Projects scores higher on our Project Management criteria: 7.3/10 against 6.5/10 for Celoxis. The largest gap is in Cost: 6/10 for Celoxis and 9/10 for Zoho Projects.
Zoho Projects has a free plan; Celoxis does not list one.
Zoho Projects is the better fit for freelancers: we rate it 6/10 for them, against 1/10 for Celoxis.
