Todoist
6.5/10Todoist is a task manager from Doist for individuals and small teams, with natural-language task capture, shared team projects, and cross-platform apps.
Data last updated November 2026 · Our methodology
Overview
Todoist is a task manager built by Doist, a remote-first company. It began in 2007 as a hobby project by Amir Salihefendic. Tasks are organised into projects, sections, labels, and filters. You can add tasks by typing natural-language dates such as 'every Monday', and Todoist turns them into due dates and recurring schedules. Projects can be shown as a list, a board, a calendar, or a table. AI features such as Task Assist, Email Assist, Filter Assist, and Ramble voice capture break work into subtasks and capture tasks quickly. The Business plan adds a shared team workspace, team projects in folders, roles and permissions, shared templates, activity logs, and centralised billing. A Business team can have up to 1,000 members and 1,000 guests. Pricing has three tiers. Beginner is free with 5 personal projects and 5 MB uploads. Pro costs $7 a month, or $60 a year on annual billing, for one person. Business costs $10 per user per month, or $8 per user per month billed yearly. Todoist lists about 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, n8n, and AI connectors for ChatGPT and Claude. The main limitation is scope. Todoist has no task dependencies, Gantt charts, workload views, true start dates, or native time tracking. Reporting is mostly an activity history. Teams running complex, multi-stage projects usually move to Asana, ClickUp, or similar tools.
Our Rating
Who Todoist is best for
Good fit
The free and $7 Pro plans give a single person fast capture, recurring tasks, and calendar views at low cost.
It is built by a remote-first company and integrates with Slack and Microsoft Teams.
The Business plan adds shared workspaces, roles, and templates at $8 per user, and reviewers say it suits small teams with simple needs.
Less suited
It is cheap and quick to adopt, but it lacks dependencies and workload views that growing product teams often need.
The Business plan has shared team projects and guests, but no time tracking or Gantt charts.
Shared projects, guests and templates suit light client work.
It integrates with Jira, but it has no task dependencies.
- Mid-Market4/10
Business allows up to 1,000 members, but reporting is limited and there is no SSO.
The security page lists no SSO or named certifications, and reviewers say large teams outgrow it.
It has no dependencies, Gantt charts or workload views for planning a roadmap.
Pros & Cons
Pros
- Natural-language input turns phrases such as 'every Monday' into due dates and recurring tasks.
- The free plan is usable, and Pro costs only $60 a year.
- Business is $8 per user per month on annual billing, which is cheaper than most team work-management tools.
- About 130 integrations, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, and n8n.
- Reviewers say new and nontechnical employees learn the core features quickly.
Cons
- No task dependencies, Gantt charts, workload views, or true start dates.
- Structural caps of 300 active tasks and 20 sections per project.
- Reporting is limited to activity history, with no project analytics dashboards.
- The security page lists no SSO and no named SOC 2 or ISO certifications.
- Moving data with CSV leaves out completed tasks, filters, and Karma progress.
Key Features
Todoist Pricing
Beginner
- 3 custom filters
- 5 MB file uploads
- 5 personal projects
- List and board layouts
- Limited Ramble sessions
- 1 week of activity history
Pro
or $60/year (save 29%)
- 7-day trial
- 150 custom filters
- 100 MB file uploads
- 300 personal projects
- Full activity history
- Calendar and table layouts
- Task Assist and Email Assist
- Task duration, custom reminders, and automatic backups
Business
or $96/user/year (save 20%)
- 14-day trial
- Centralized billing
- Up to 500 team projects
- 250 people per team project
- 1,000 members and 1,000 guests
- Everything in Pro for every member
- Shared templates and team activity logs
- Team project folders, roles, and permissions
Frequently Asked Questions
Yes. Pro has a 7-day trial and Business has a 14-day trial. The Beginner plan is free with no time limit.
$10 per user per month on monthly billing, or $8 per user per month ($96 per user a year) billed annually, plus local tax.
An independent review reports that annual billing comes with a 30-day refund window and monthly billing does not.
No. Reviewers say Todoist lacks dependencies, critical paths, and workload balancing, and suggest Asana for those needs.
Data is encrypted in transit with TLS 1.2 or 1.3 and encrypted at rest. It is hosted on AWS, and login uses email and password or Google OAuth. The security page does not mention SSO.
About 130, including Slack, Microsoft Teams, Google Calendar, Jira, Zapier, Make, n8n, and AI connectors for ChatGPT and Claude.
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