OnePlan vs ProofHub: Complete Comparison (2026)
An in-depth comparison of OnePlan and ProofHub to help you choose the right tool for your business.
Last updated: November 2026
OnePlan
7/10
OnePlan is a strategic portfolio and work management platform built on the Microsoft cloud for PMOs and enterprises that manage projects, resources, and budgets.
ProofHub
5.8/10
Flat-priced project management and team collaboration software with tasks, Gantt and board views, file proofing, chat and time tracking for unlimited users.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7/10 | 5.8/10 |
| Analytics | 8/10 | 5/10 |
| Cost | 5/10 | 7/10 |
| Customization | 8/10 | 6/10 |
| Ease of Use | 5/10 | 7/10 |
| Integration | 9/10 | 3/10 |
| Scalability | 8/10 | 6/10 |
| Security | 7/10 | 5/10 |
| Support | 7/10 | 7/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $10/user/mo Basic | $50/mo Essential |
| Estimated cost for 10 users | $100/mo Basic | $50/mo Essential |
| Features | ||
| Workflow automation | ||
| App integrations | ||
| Collaboration tools | ||
| Dashboards | ||
| Kanban boards | ||
| Reporting | ||
| Task management | ||
| Time tracking | ||
| Timeline view | ||
| Docs | Not listed | |
| File sharing | Not listed | |
| Gantt charts | Not listed | |
| Scheduling | Not listed | |
| Spreadsheet interface | Not listed | |
| Task lists | Not listed | |
| Team messaging | Not listed | |
OnePlan vs ProofHub cost by team size
OnePlan and ProofHub cost the same up to 5 users; ProofHub costs less from 10 users.
| Team size | OnePlan | ProofHub |
|---|---|---|
| 1 user | $50/moBasic | $50/moEssential |
| 5 users | $50/moBasic | $50/moEssential |
| 10 users | $100/moBasic | $50/moEssential |
| 25 users | $250/moBasic | $50/moEssential |
| 50 users | $500/moBasic | $50/moEssential |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose OnePlan
- Higher Integration score (9/10 vs 3/10)
- Higher Analytics score (8/10 vs 5/10)
- Better fit for enterprise (9/10 vs 4/10)
- Includes Workflow automation, which ProofHub lacks
Why choose ProofHub
- Lower estimated cost for 10 users: $50/mo vs $100/mo
- Higher Cost score (7/10 vs 5/10)
- Higher Ease of Use score (7/10 vs 5/10)
- Better fit for small business (7/10 vs 3/10)
- Better fit for startups (6/10 vs 2/10)
Pros & Cons
OnePlan
Pros
- The integration catalog lists more than 40 connectors, covering Microsoft Project, Planner, Azure DevOps, Jira, Smartsheet, Workday, and SAP.
- Reviewers praise how configurable the workflows and templates are, which suits PMOs whose processes keep changing.
- Capacity and resource planning with utilization views is a widely cited strength.
- Viewing OnePlan OData in Power BI does not require a OnePlan license, which lowers the cost of sharing reports.
- The Basic entry price of 10 dollars per user per month is low for portfolio software.
Cons
- Roadmaps, resource and financial planning, scenarios, automation, and audit logs are Enterprise-only, and Enterprise has no public price.
- Reviewers report final quotes well above what they first expected.
- Setup and configuration have a learning curve, and onboarding can be slow.
- Advanced report layouts often need extra Power BI work.
- Basic is billed annually only and requires at least five users.
ProofHub
Pros
- The flat fee covers unlimited users, so a 50-person team on Essential pays the same 50 USD a month as a 5-person team.
- Built-in proofing lets reviewers annotate files, compare versions and approve them in one click, so creative teams don't need a separate review tool.
- One tool covers board, table, Gantt and calendar views plus chat, announcements, notes and timesheets, replacing several separate apps.
- Reviewers on G2 and Capterra rate it about 4.6 out of 5 and frequently praise how quickly and helpfully support responds.
- The API is documented publicly on GitHub, with a stated rate limit of 25 requests per 10 seconds.
Cons
- Reviewers repeatedly find no rule-based automation, and recurring tasks are the closest substitute.
- The native integration list is short, covering about eight apps such as Slack, Google Drive, Dropbox, QuickBooks and FreshBooks. We found no first-party Zapier integration.
- Ultimate Control's introductory price lasts only three months, then rises to 150 USD a month, or 135 a month billed annually.
- Essential caps active projects at 40 and storage at 15 GB, and there is no storage top-up option, so outgrowing either means upgrading.
- There is no free plan or budgeting module, and reviewers report the mobile apps have fewer features and more glitches than the web app.
Not sold on either?
Frequently Asked Questions
OnePlan scores higher on our Project Management criteria: 7/10 against 5.8/10 for ProofHub. The largest gap is in Integration: 9/10 for OnePlan and 3/10 for ProofHub.
ProofHub costs less for 10 users: about $50/mo on its Essential plan, against about $100/mo on its Basic plan for OnePlan, billed monthly.
No, neither OnePlan nor ProofHub lists a free plan.
OnePlan is the better fit for enterprise: we rate it 9/10 for them, against 4/10 for ProofHub.
OnePlan has Workflow automation, which ProofHub lacks.
