Plutio vs ProofHub Comparison
Compare Plutio vs ProofHub features, pricing, and more.
Last updated: November 2026
Plutio
6.6/10
All-in-one workspace for freelancers and small service businesses that combines projects, tasks, time tracking, proposals, contracts, invoicing, scheduling and branded client portals.
ProofHub
5.8/10
Flat-priced project management and team collaboration software with tasks, Gantt and board views, file proofing, chat and time tracking for unlimited users.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.6/10 | 5.8/10 |
| Cost | 8/10 | 7/10 |
| Ease of Use | 7/10 | 7/10 |
| Analytics | 5/10 | 5/10 |
| Customization | 8/10 | 6/10 |
| Scalability | 5/10 | 6/10 |
| Support | 5/10 | 7/10 |
| Integration | 6/10 | 3/10 |
| Security | 6/10 | 5/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | $19/mo Core | $50/mo Essential |
| Estimated cost for 10 users | $49/mo Pro | $50/mo Essential |
| Features | ||
| Workflow automation | ||
| App integrations | ||
| Collaboration tools | ||
| Dashboards | ||
| Docs | ||
| File sharing | ||
| Gantt charts | ||
| Kanban boards | ||
| Reporting | ||
| Scheduling | ||
| Spreadsheet interface | ||
| Task lists | ||
| Task management | ||
| Team messaging | ||
| Time tracking | ||
| Timeline view | ||
| Client collaboration | Not listed | |
| Knowledge base | Not listed | |
Plutio vs ProofHub cost by team size
Plutio costs less at every team size we checked.
| Team size | Plutio | ProofHub |
|---|---|---|
| 1 user | $19/moCore | $50/moEssential |
| 5 users | $49/moPro | $50/moEssential |
| 10 users | $49/moPro | $50/moEssential |
| 25 users | $49/moPro | $50/moEssential |
| 50 users | $49/moPro | $50/moEssential |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Plutio
- Lower estimated cost for 10 users: $49/mo vs $50/mo
- Higher Integration score (6/10 vs 3/10)
- Higher Customization score (8/10 vs 6/10)
- Better fit for freelancers (9/10 vs 3/10)
- Better fit for consultancies (8/10 vs 6/10)
Why choose ProofHub
- Higher Support score (7/10 vs 5/10)
- Higher Scalability score (6/10 vs 5/10)
- Better fit for mid-market (7/10 vs 4/10)
Pros & Cons
Plutio
Pros
- Flat workspace pricing instead of per-seat fees. Pro covers 30 contributors for $49 a month, and Max allows unlimited contributors for $199.
- Every plan includes the full set of core modules, including client portal, contracts, time tracking and scheduling. Plans differ mainly in client, contributor, AI and storage limits.
- Billable time from timers and timesheets can be turned straight into invoices, with payments through Stripe (including ACH), PayPal or Square and no Plutio transaction fees.
- Highly customizable workspace, with custom fields, multiple task views including timeline with dependencies, and dashboards that double as branded client portals.
- Well-documented REST API with OAuth 2 authentication and an MCP server for AI assistants, plus integrations included free on all plans.
Cons
- Native automation draws repeated complaints on Capterra and G2. Some reviewers say they still need Zapier or Make, and one called the automation marketing overstated.
- Some reviews on AppSumo, Capterra and G2 describe support tickets going unanswered for weeks and bugs left unfixed.
- Reporting is limited to dashboard widgets and timesheet breakdowns. Reviewers note weak utilization, margin and capacity analytics.
- Few native integrations beyond payments, calendars and video calls. Tools like Slack, CRMs and accounting apps mostly rely on Zapier, Make or webhooks.
- The Core plan's 9-client cap and lack of contributors force growing solo businesses up to the $49 Pro plan.
- The public changelog has no entries after September 2025, which makes recent development hard to track.
ProofHub
Pros
- The flat fee covers unlimited users, so a 50-person team on Essential pays the same 50 USD a month as a 5-person team.
- Built-in proofing lets reviewers annotate files, compare versions and approve them in one click, so creative teams don't need a separate review tool.
- One tool covers board, table, Gantt and calendar views plus chat, announcements, notes and timesheets, replacing several separate apps.
- Reviewers on G2 and Capterra rate it about 4.6 out of 5 and frequently praise how quickly and helpfully support responds.
- The API is documented publicly on GitHub, with a stated rate limit of 25 requests per 10 seconds.
Cons
- Reviewers repeatedly find no rule-based automation, and recurring tasks are the closest substitute.
- The native integration list is short, covering about eight apps such as Slack, Google Drive, Dropbox, QuickBooks and FreshBooks. We found no first-party Zapier integration.
- Ultimate Control's introductory price lasts only three months, then rises to 150 USD a month, or 135 a month billed annually.
- Essential caps active projects at 40 and storage at 15 GB, and there is no storage top-up option, so outgrowing either means upgrading.
- There is no free plan or budgeting module, and reviewers report the mobile apps have fewer features and more glitches than the web app.
Not sold on either?
Frequently Asked Questions
Plutio scores higher on our Project Management criteria: 6.6/10 against 5.8/10 for ProofHub. The largest gap is in Integration: 6/10 for Plutio and 3/10 for ProofHub.
Plutio costs less for 10 users: about $49/mo on its Pro plan, against about $50/mo on its Essential plan for ProofHub, billed monthly.
No, neither Plutio nor ProofHub lists a free plan.
Plutio is the better fit for freelancers: we rate it 9/10 for them, against 3/10 for ProofHub.
Plutio has Workflow automation, which ProofHub lacks.
