Notion vs Workast: Complete Comparison (2026)
An in-depth comparison of Notion and Workast to help you choose the right tool for your business.
Last updated: November 2026
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Workast
6.1/10
Workast is a task and project management app that runs inside Slack and Webex, built for teams that want to assign and track work without leaving chat.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 6.1/10 |
| Cost | 6/10 | 8/10 |
| Ease of Use | 7/10 | 8/10 |
| Analytics | 5/10 | 4/10 |
| Customization | 9/10 | 5/10 |
| Scalability | 6/10 | 4/10 |
| Support | 6/10 | 6/10 |
| Integration | 8/10 | 6/10 |
| Security | 8/10 | 5/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $12/user/mo Plus | $5/user/mo Standard |
| Estimated cost for 10 users | Free Free | Free Essential |
| Features | ||
| App integrations | ||
| Collaboration tools | ||
| File sharing | ||
| Task management | ||
| Client collaboration | Not listed | |
| Databases | Not listed | |
| Docs | Not listed | |
| Kanban boards | Not listed | |
| Knowledge base | Not listed | |
| Reporting | Not listed | |
| Scheduling | Not listed | |
| Task lists | Not listed | |
| Time tracking | Not listed | |
| Timeline view | Not listed | |
| Workflow automation | Not listed | |
Notion vs Workast cost by team size
Notion and Workast cost the same at every team size we checked.
| Team size | Notion | Workast |
|---|---|---|
| 1 user | FreeFree | FreeEssential |
| 5 users | FreeFree | FreeEssential |
| 10 users | FreeFree | FreeEssential |
| 25 users | FreeFree | FreeEssential |
| 50 users | FreeFree | FreeEssential |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Notion
- Higher Customization score (9/10 vs 5/10)
- Higher Security score (8/10 vs 5/10)
- Better fit for freelancers (7/10 vs 3/10)
- Better fit for enterprise (7/10 vs 4/10)
Why choose Workast
- Higher Cost score (8/10 vs 6/10)
- Higher Ease of Use score (8/10 vs 7/10)
Pros & Cons
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Workast
Pros
- Tasks can be created and assigned straight from Slack messages, which reviewers say makes adoption easy
- Free Essential plan supports unlimited users for Slack-only task tracking
- Team base pricing of 39 or 49 USD for 8 users is cheap compared with per-seat rivals
- Supports multiple assignees per task, which Asana does not
- Scheduled custom reports and reminders are delivered into Slack
Cons
- Little value for teams that do not use Slack or Webex
- No Gantt charts, docs or wiki features
- Some reviewers find task editing, assignment and history features underdeveloped
- One reviewer felt it was pricier and less user-friendly than other task tools
- Small vendor with a limited number of public reviews
Not sold on either?
Frequently Asked Questions
Notion scores higher on our Project Management criteria: 7.1/10 against 6.1/10 for Workast. The largest gap is in Customization: 9/10 for Notion and 5/10 for Workast.
Both are free for 10 users.
Yes, both Notion and Workast have a free plan.
Notion is the better fit for freelancers: we rate it 7/10 for them, against 3/10 for Workast.
