Notion vs Smartsheet Comparison
Compare Notion vs Smartsheet features, pricing, and more.
Last updated: November 2026
Notion
7.1/10
Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Smartsheet
6.8/10
Spreadsheet-based work management platform that teams and enterprises use to plan projects, automate workflows, and report on portfolios.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 7.1/10 | 6.8/10 |
| Integration | 8/10 | 7/10 |
| Security | 8/10 | 9/10 |
| Analytics | 5/10 | 7/10 |
| Cost | 6/10 | 4/10 |
| Customization | 9/10 | 8/10 |
| Ease of Use | 7/10 | 6/10 |
| Scalability | 6/10 | 9/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | No |
| Cheapest paid plan | $12/user/mo Plus | $12/user/mo Pro |
| Estimated cost for 10 users | Free Free | $120/mo Pro |
| Features | ||
| Docs | Not listed | |
| Databases | Not listed | |
| Task management | ||
| Collaboration tools | ||
| Knowledge base | Not listed | |
| App integrations | ||
| File sharing | ||
| Spreadsheet interface | Not listed | |
| Workflow Automation | Not listed | |
| Reporting | Not listed | |
| Dashboards | Not listed | |
| Client collaboration | Not listed | |
| Gantt charts | Not listed | |
| Kanban boards | Not listed | |
| Scheduling | Not listed | |
| Timeline view | Not listed | |
Which One Should You Choose?
Why choose Notion
- Has a free plan (Smartsheet does not)
- Lower estimated cost for 10 users: Free vs $120/mo
- Higher Cost score (6/10 vs 4/10)
- Higher Integration score (8/10 vs 7/10)
- Better fit for startups (9/10 vs 4/10)
Why choose Smartsheet
- Higher Scalability score (9/10 vs 6/10)
- Higher Analytics score (7/10 vs 5/10)
- Better fit for enterprise (9/10 vs 7/10)
Pros & Cons
Notion
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Smartsheet
Pros
- The spreadsheet grid feels familiar to Excel users and supports strong formulas across sheets.
- One sheet can be viewed as a grid, Gantt chart, board or calendar.
- Its compliance record is strong, including SOC 2, ISO 27001, ISO 42001, FedRAMP and HIPAA support under a BAA on Enterprise.
- Dashboards can be shared with stakeholders who cannot open the underlying sheets.
- Bi-directional Jira and Salesforce connectors plus a well-documented API suit larger IT estates.
Cons
- There is no free plan, and reviewers on Capterra repeatedly call pricing high and restrictive for small teams.
- The 2024 to 2025 move to paid Member licensing ended free collaborators and raised costs for many existing customers.
- Advanced automations are complex to set up, according to reviewers.
- Key capabilities such as Dynamic View, Data Shuttle and Resource Management are sold as extra-cost add-ons or held for top tiers.
- Some users report slow dashboards and performance problems on large sheets.
- Pro allows 250 automations per month and caps teams at 10 Members.
