Notion
7.1/10Connected workspace combining docs, wikis, relational databases and AI agents that teams use for knowledge management and lightweight project tracking.
Data last updated November 2026 · Our methodology
Overview
Notion is a block-based workspace where pages, wikis and relational databases sit together, so a team can keep a project tracker, meeting notes and its internal knowledge base in one place. Databases support subtasks, dependencies and custom properties, which lets teams build their own task and project systems instead of adopting a fixed workflow. Notion Calendar, forms and published sites come bundled. The paid tiers add more file storage, longer page history, and integrations with tools such as Slack, Google Drive, GitHub and Asana. Billing is per member. The Free plan works for individuals, but multi-member workspaces get only a limited number of blocks. Plus is priced for small teams. Business is the tier where AI becomes useful: it adds Notion Agent, AI Meeting Notes, Enterprise Search, SAML SSO and private teamspaces. Enterprise adds SCIM, audit logs, SIEM and DLP connections, and zero data retention with LLM providers. Since late 2026, AI use on Business and Enterprise draws on monthly per-member credit allowances. Extra usage and Custom Agents are billed as purchased Notion credits. The main limitation is that Notion is a flexible toolkit rather than a dedicated project management product. Reviewers often report slowdowns in large databases, weak offline use, and a setup effort before it fits a team's process.
Our Rating
Project Management7.1/10
AI Software7.1/10
Who Notion is best for
Good fit
Low-cost Plus seats and a single tool for docs, wikis and task tracking suit young teams that build their own processes.
Business adds SAML SSO, private teamspaces and premium connections, though reviewers report performance issues as workspaces grow.
Its shared wikis, docs and AI meeting notes suit distributed knowledge sharing.
Plus covers small-team collaboration, but working AI needs the more expensive Business tier.
Enterprise offers SCIM, audit logs, DLP and SIEM connections, but permissions are coarse below page level and large-database performance draws complaints.
Solo Free users get unlimited blocks, which makes it a capable personal workspace, but client-facing project features are limited.
Relational databases with dependencies and GitHub integration support roadmap and spec work.
Less suited
It integrates with GitHub, but it is a flexible toolkit rather than an engineering tracker.
Published sites and flexible trackers are useful to agencies, though there are no client-specific features.
The knowledge base and docs are useful, though there are no client-specific features.
Pros & Cons
Pros
- Relational databases and nested pages let teams build their own trackers, wikis and project systems without a fixed workflow.
- Docs, knowledge base, calendar, forms and published sites are bundled in one workspace, which can replace several separate tools.
- Business includes AI agents, meeting notes and cross-app Enterprise Search without a separate per-seat AI add-on.
- Enterprise security covers SCIM, audit logs, SIEM and DLP connections, and zero data retention with AI providers.
- Strong review ratings, around 4.6 on G2 and 4.7 on Capterra.
Cons
- Reviewers repeatedly report slow loading and lag in large databases and workspaces.
- Offline support is weak and the mobile app does less than the desktop app.
- Plus includes only an AI trial, so teams that want working AI must pay for Business.
- Since late 2026, AI use beyond the monthly credit allowances pauses unless an admin buys extra credits, and some legacy discounted customers have reported large increases at renewal.
- Teams must design their own structure before it works well for project management, and new users describe the setup as unintuitive.
Key Features
Notion Pricing
Free
- 7-day page history
- Trial of Notion AI
- Basic forms and sites
- 5 MB file upload limit
- Up to 10 external guests
- Unlimited blocks for individuals, limited blocks for multi-member workspaces
Plus
or $120/user/year (save 17%)
- 30-day page history
- Limited AI trial only
- 5 GB file upload limit
- Custom forms and sites
- Charts and collaborative blocks
- Basic connections such as Slack and Google Drive
Business
or $240/user/year (save 17%)
- 90-day page history
- Enterprise Search (beta)
- SAML SSO and domain verification
- Notion Agent and AI Meeting Notes
- Monthly per-member AI credit allowance
- Premium connections such as GitHub and Asana
- Private teamspaces and granular database permissions
Enterprise
- SCIM user provisioning
- Customer Success Manager
- SIEM and DLP connections
- Audit log and workspace analytics
- Custom page history and data retention
- Zero data retention with LLM providers
Frequently Asked Questions
No. Free and Plus include only a limited trial of Notion AI. Notion Agent, AI Meeting Notes and Enterprise Search come with Business and Enterprise.
Business and Enterprise members get monthly allowances of Standard and Select AI credits that reset and do not roll over. New workspaces moved to this system on October 19, 2026, and existing workspaces were scheduled to move on November 2, 2026. Extra usage and Custom Agents use purchased Notion credits at $10 per 1,000.
Only for light use. Solo Free users get unlimited blocks, but multi-member Free workspaces have a limited block allowance, 7-day page history and a 5 MB file upload limit.
SAML SSO is included from Business. SCIM provisioning, audit logs and SIEM or DLP connections require Enterprise.
Notion says yearly billing saves up to 20 percent. Recent sources put Plus at $10 per member per month billed annually versus $12 monthly, and Business at $20 versus $24.
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