Assembly vs SmartTask Comparison
Compare Assembly vs SmartTask features, pricing, and more.
Last updated: November 2026
Assembly
6.3/10
Assembly, formerly Copilot, is a branded client portal for service businesses. It combines messaging, a lightweight CRM, billing, files, tasks and an AI app builder.
SmartTask
6.7/10
SmartTask is a work management platform that combines projects, time tracking, a client portal and a sales CRM for agencies and client delivery teams.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.3/10 | 6.7/10 |
| Customization | 6/10 | 7/10 |
| Analytics | 4/10 | 6/10 |
| Integration | 6/10 | 5/10 |
| Support | 7/10 | 8/10 |
| Ease of Use | 8/10 | 7/10 |
| Security | 8/10 | 5/10 |
| Cost | 5/10 | 9/10 |
| Scalability | 6/10 | 5/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $49/mo Starter | $6/user/mo Premium |
| Estimated cost for 10 users | Contact for pricing | Free Free Forever |
| Features | ||
| Team messaging | ||
| File sharing | ||
| Client collaboration | ||
| App integrations | ||
| Task lists | ||
| Gantt charts | ||
| Task management | ||
| Time tracking | ||
| Workflow automation | ||
| Collaboration tools | ||
| Scheduling | Not listed | |
| Timeline view | Not listed | |
| Dashboards | Not listed | |
| Kanban boards | Not listed | |
| Whiteboards | Not listed | |
| Reporting | Not listed | |
Assembly vs SmartTask cost by team size
Assembly and SmartTask cost the same at 1 user.
| Team size | Assembly | SmartTask |
|---|---|---|
| 1 user | FreeFree | FreeFree Forever |
| 5 users | Contact for pricing | FreeFree Forever |
| 10 users | Contact for pricing | FreeFree Forever |
| 25 users | Contact for pricing | FreeFree Forever |
| 50 users | Contact for pricing | FreeFree Forever |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Assembly
- Higher Security score (8/10 vs 5/10)
- Higher Integration score (6/10 vs 5/10)
Why choose SmartTask
- Higher Cost score (9/10 vs 5/10)
- Higher Analytics score (6/10 vs 4/10)
- Better fit for startups (8/10 vs 6/10)
- Includes Gantt charts, which Assembly lacks
- Includes Time tracking, which Assembly lacks
Pros & Cons
Assembly
Pros
- Reviewers say a non-technical team can launch a polished, branded client portal quickly.
- Messaging, a CRM, invoicing, contracts, forms and files share one client login.
- A free plan and no-contract self-serve billing make it easy to test.
- SOC 2 Type II, AES-256 encryption at rest and a HIPAA BAA on Advanced suit regulated firms.
Cons
- Project management is basic, with no Gantt charts or dependencies.
- There is no native time tracking or scheduling.
- Automations lack conditional branching, and there is no native mobile app.
- Reviewers report a high cost and friction with international invoicing.
SmartTask
Pros
- The free plan has no cap on users, projects or guests, which is unusually generous for small teams.
- Paid plans are cheap at 6 and 11 USD per user per month on yearly billing.
- It combines project management, a sales CRM, a client portal and billable time tracking in one tool, so agencies need fewer separate apps.
- Reviewers on G2 and Capterra often praise how quickly new users learn it and how responsive support is.
Cons
- Capterra reviewers say the interface looks dated and the app can be slow to start.
- Reviewers report bugs and slowdowns, particularly in the mobile app.
- Timeline view, dashboards and time tracking require the Business plan.
- No whiteboard view and no two-way Google Calendar sync, according to reviewers.
- The vendor is very small, about 9 to 50 staff, which may concern larger buyers.
Not sold on either?
Frequently Asked Questions
SmartTask scores higher on our CRM criteria: 6.7/10 against 6.3/10 for Assembly. The largest gap is in Cost: 5/10 for Assembly and 9/10 for SmartTask.
Yes, both Assembly and SmartTask have a free plan.
SmartTask is the better fit for startups: we rate it 8/10 for them, against 6/10 for Assembly.
SmartTask has Gantt charts and Time tracking, which Assembly lacks.
