HaloPSA vs ProofHub: Complete Comparison (2026)

Why choose HaloPSA

• Higher Integration score (8/10 vs 3/10)
• Higher Security score (9/10 vs 5/10)
• Better fit for enterprise (7/10 vs 4/10)
• Includes Workflow automation, which ProofHub lacks

Why choose ProofHub

• Higher Cost score (7/10 vs 5/10)
• Higher Ease of Use score (7/10 vs 5/10)
• Better fit for marketing teams (8/10 vs 2/10)
• Better fit for startups (6/10 vs 4/10)

HaloPSA

Pros

• One per-agent plan includes every module and the AI features, with no paid add-ons.
• Portal customers and end users are free, so client collaboration does not add licence cost.
• More than 250 integrations, including accounting and RMM tools, are included at no extra charge.
• Broad compliance coverage includes ISO 27001, SOC 2 Type II, FedRAMP and HIPAA, plus SSO and audit logs.
• Reviewers describe the browser interface as modern and fast.

Cons

• Reviewers say the configuration menus are convoluted, and a consultant is often needed to get the most out of it.
• A paid onboarding package is mandatory and its price is not published.
• The project features are oriented toward IT service delivery rather than complex professional services projects.
• Some users report slowness and weaker calendar, notification and stock-control features.
• Per-agent costs add up for larger teams.

ProofHub

Pros

• The flat fee covers unlimited users, so a 50-person team on Essential pays the same 50 USD a month as a 5-person team.
• Built-in proofing lets reviewers annotate files, compare versions and approve them in one click, so creative teams don't need a separate review tool.
• One tool covers board, table, Gantt and calendar views plus chat, announcements, notes and timesheets, replacing several separate apps.
• Reviewers on G2 and Capterra rate it about 4.6 out of 5 and frequently praise how quickly and helpfully support responds.
• The API is documented publicly on GitHub, with a stated rate limit of 25 requests per 10 seconds.

Cons

• Reviewers repeatedly find no rule-based automation, and recurring tasks are the closest substitute.
• The native integration list is short, covering about eight apps such as Slack, Google Drive, Dropbox, QuickBooks and FreshBooks. We found no first-party Zapier integration.
• Ultimate Control's introductory price lasts only three months, then rises to 150 USD a month, or 135 a month billed annually.
• Essential caps active projects at 40 and storage at 15 GB, and there is no storage top-up option, so outgrowing either means upgrading.
• There is no free plan or budgeting module, and reviewers report the mobile apps have fewer features and more glitches than the web app.