Resource Management by Smartsheet
5.7/10A resource planning and time tracking add-on for Smartsheet that helps service teams balance workloads, plan capacity, track hours, and forecast staffing and budgets.
Data last updated November 2026 · Our methodology
Overview
Resource Management by Smartsheet started as 10,000ft, a resource planning tool that Smartsheet bought in May 2019 and later renamed. It shows who is available and what each person is working on, using heatmaps and a visual schedule that tracks percentage allocation across projects. Teams can plan around PTO and holidays, match people to work by skill, location, or discipline, and hold a role with a placeholder until a specific person is assigned. Timesheets come pre-filled and work on mobile, and time can be logged by phase or category. Budgets can be tracked by time, fees, or expenses, and the Time + Fees, Expense, Budget, and Utilization reports come pre-built. The product suits agencies, consultancies, and professional services firms that need to see utilization and plan hiring across a portfolio of projects. It is licensed separately on top of a Smartsheet Business or Enterprise plan. Smartsheet does not publish a price: the cost depends on user count and you get a quote from sales. One reviewer reports a minimum purchase of 15 licences. It connects to Smartsheet projects through Control Center and Advanced Reporting, and reviewers mention links to Jira and Microsoft 365. The main limitation is that it is not a full project management tool. Smartsheet's own documentation says it lacks task-level tracking, subtasks, dependencies, and Gantt views, that its dashboards cannot be customized, and that permissions are set only at the project or account level.
Our Rating
Who Resource Management by Smartsheet is best for
Good fit
Reviewers use it to track consultant hours and show managers how much capacity each person has.
Utilization, time and fees, and capacity planning across client projects match how agencies staff their work.
Placeholders, roles, and disciplines are Enterprise features, and the product fits large Smartsheet deployments.
- Mid-Market7/10
It is sold on Smartsheet Business plans to teams that need portfolio-wide resourcing.
Less suited
Utilization reports and fee tracking suit project-based professional services.
Capacity planning and hiring forecasts help operations.
It reportedly requires a 15-licence minimum on top of Smartsheet Business.
It needs a Business or Enterprise Smartsheet plan, and one reviewer reports a 15-licence minimum.
It has unpublished add-on pricing and licence minimums.
Pros & Cons
Pros
- Heatmaps and a visual schedule show availability and percentage allocation across every project in one place.
- Comes with Time + Fees, Expense, Budget, and Utilization reports, so services firms do not have to build them.
- Placeholders and role-based planning let managers staff a project before naming people, and help forecast hiring.
- Reviewers say time logging and adding projects are easy, and that teams need little training.
- Connects to Smartsheet projects through Control Center and Advanced Reporting.
Cons
- Prices are not published, and it costs extra on top of a Smartsheet Business or Enterprise plan.
- Smartsheet's documentation says it has no task-level tracking, subtasks, dependencies, or Gantt views.
- Its dashboards cannot be customized, and permissions are set only at the project or account level.
- Reviewers report that exported data lands in the wrong fields and that work items cannot be tied to subphases.
- One reviewer reports a minimum purchase of 15 licences.
Key Features
Resource Management by Smartsheet Pricing
Resource Management add-on (Business or Enterprise)
- Priced by number of users, quote from sales
- Requires a Smartsheet Business or Enterprise plan
- Placeholders, roles, and disciplines in scenario planning on Enterprise
- Capacity planning, time tracking, skill-based assignments, and reporting
Frequently Asked Questions
No. Smartsheet Business and Enterprise include basic workload tracking. Capacity planning, time tracking, skill-based assignments, and reporting need the separately licensed Resource Management by Smartsheet.
Smartsheet does not publish prices. The cost depends on the number of users and you get a quote from sales. One reviewer reports a minimum purchase of 15 licences.
No. Smartsheet's help center says it lacks task-level tracking, subtasks, dependencies, and Gantt views. Teams usually run those parts of a project in core Smartsheet.
Yes. Smartsheet bought 10,000ft in 2019 and later renamed it Resource Management by Smartsheet.
No. Smartsheet says time tracking is optional. Teams can use it for planning alone, or add pre-filled timesheets later, including on mobile.
There is a separate login for European regions at rm.smartsheet.eu, alongside the main instance at rm.smartsheet.com.
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