QuickBooks Time
5.8/10Intuit's employee time tracking and scheduling app, formerly TSheets, with GPS, job tracking and payroll sync for QuickBooks Online users.
Data last updated November 2026 · Our methodology
Overview
QuickBooks Time is the former TSheets, which Intuit bought in 2018. Employees clock in from a mobile app, a web browser or a shared tablet kiosk. Managers see who is working and where through GPS and geofencing, and approved hours sync into QuickBooks Online payroll and invoicing. The tool also covers shift scheduling, time-off requests, alerts and real-time reports. The Elite plan adds project tracking, with estimated versus actual hours, a project activity feed, timesheet signatures and mileage tracking. It suits small and mid-sized businesses with field or mobile crews, such as construction, trades and service companies, that already run their accounting in QuickBooks. Pricing has two parts: a monthly base fee plus a per-user fee. Time Premium lists at $20 a month plus $10 per user, and Time Elite at $40 a month plus $12 per user. Intuit often discounts the base fee for the first three months and offers a 30-day free trial. Both Time plans require QuickBooks Online, and Intuit also sells time tracking inside its Workforce payroll bundles. Intuit says it connects with more than 800 apps, but the strongest link is the native QuickBooks sync. The main limitation for project management buyers is that it is a time and attendance tool, not a planning tool. It has no task boards, Gantt charts or document collaboration. Reviewers also note that the base fee raises the cost and that rules and reports offer limited customization.
Our Rating
Who QuickBooks Time is best for
Good fit
Suits construction crews with GPS, geofencing, job tracking and job-site kiosks.
Mobile clock-in with GPS and geofencing built for mobile crews.
Reviewers say it is built for QuickBooks-based small firms with hourly or field staff.
Less suited
- Mid-Market6/10
Business.com recommends it for large mobile teams, but customization is limited.
Hours sync into QuickBooks Online payroll, useful for bookkeepers on QuickBooks.
- Finance Teams5/10
Cuts payroll data entry by syncing approved hours to QuickBooks.
- HR Teams5/10
Time-off requests, scheduling and payroll bundles support people ops.
- Maintenance Teams5/10
Service companies with mobile technicians can track time and mileage by job.
Elite project tracking exists, but no Gantt or boards and the focus is field crews.
It depends on QuickBooks Online, and reviewers mention outgrowing it.
The base fee plus a per-user charge is costly for one person tracking their own time.
Nothing for software teams; it is payroll time tracking.
Pros & Cons
Pros
- Field crews can clock in from phones, with GPS and geofencing showing where they are working.
- Approved hours sync straight into QuickBooks Online payroll and invoicing, which cuts manual data entry.
- Reviewers say staff need little or no training to clock in and out.
- The tablet kiosk with PIN sign-in and photo capture works well for shared job-site devices.
- The Elite plan tracks estimated versus actual hours by project and task for job costing.
Cons
- Requires a QuickBooks Online subscription, so it fits poorly with other accounting systems.
- A monthly base fee on top of per-user charges makes it pricier than many rivals.
- Customization of rules, schedules and reports is limited, according to reviewers.
- Users report app freezing, slow loading and mobile sync lag.
- It has no project planning tools such as task boards or Gantt charts.
Key Features
QuickBooks Time Pricing
Time Premium
- Time kiosk
- Time off management
- Workforce mobile app
- Alerts and notifications
- Base fee includes 1 admin
- Payroll and invoicing sync
- Requires QuickBooks Online
- Unlimited customer support
- Photo attachments on timesheets
Time Elite
- Mileage tracking
- Project tracking
- Timesheet signatures
- Estimates vs. actuals
- Project activity feed
- Everything in Time Premium
Workforce Elite
- Geofencing
- Mileage tracking
- Personal HR advisor
- Everything in Workforce Premium
- Expert setup and tax penalty protection
- Project activity feed and estimates vs. actuals
Workforce Premium
- Benefits options
- Hiring and onboarding tools
- Scheduling and who's working view
- Full-service payroll with time tracking
Frequently Asked Questions
Yes. Intuit offers a 30-day free trial with no credit card or contract required. The trial covers the base price only, not per-employee fees.
Yes. Both Time Premium and Time Elite require QuickBooks Online. Time tracking is also available inside the Workforce payroll bundles.
Time Elite includes project tracking, estimates versus actuals, the project activity feed, timesheet signatures and mileage tracking. Time Premium does not.
Yes. Business.com says employees can clock in on mobile while offline, and the data syncs once a connection returns.
Plans include unlimited phone and chat support, guided setup, webinars and a knowledge base. Some users say support can be hard to reach.
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