Kantata vs Miro: Complete Comparison (2026)
An in-depth comparison of Kantata and Miro to help you choose the right tool for your business.
Last updated: November 2026
Kantata
6.2/10
Kantata is professional services automation software that combines project delivery, resource planning, time tracking, and financial forecasting for consultancies, agencies, and other services firms.
Miro
7/10
Miro is a visual collaboration workspace with an infinite whiteboard, docs, tables, and Kanban boards, which teams use to plan projects, run workshops, and map workflows.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.2/10 | 7/10 |
| Analytics | 8/10 | 4/10 |
| Cost | 3/10 | 6/10 |
| Customization | 6/10 | 7/10 |
| Ease of Use | 5/10 | 8/10 |
| Integration | 8/10 | 8/10 |
| Scalability | 8/10 | 8/10 |
| Security | 7/10 | 9/10 |
| Support | 7/10 | 5/10 |
| Pricing | ||
| Free plan | No | Yes |
| Cheapest paid plan | Contact for pricing | $10/user/mo Starter |
| Estimated cost for 10 users | Contact for pricing | Free Free |
| Features | ||
| Scheduling | Not listed | |
| Client collaboration | ||
| App integrations | ||
| Gantt charts | Not listed | |
| Task management | Not listed | |
| Time tracking | Not listed | |
| Workflow automation | Not listed | |
| Dashboards | Not listed | |
| Reporting | Not listed | |
| Docs | Not listed | |
| Spreadsheet interface | Not listed | |
| Kanban boards | Not listed | |
| Collaboration tools | Not listed | |
| Whiteboards | Not listed | |
Kantata vs Miro cost by team size
| Team size | Kantata | Miro |
|---|---|---|
| 1 user | Contact for pricing | FreeFree |
| 5 users | Contact for pricing | FreeFree |
| 10 users | Contact for pricing | FreeFree |
| 25 users | Contact for pricing | FreeFree |
| 50 users | Contact for pricing | FreeFree |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Kantata
- Higher Analytics score (8/10 vs 4/10)
- Higher Support score (7/10 vs 5/10)
- Better fit for mid-market (9/10 vs 7/10)
Why choose Miro
- Has a free plan (Kantata does not)
- Higher Cost score (6/10 vs 3/10)
- Higher Ease of Use score (8/10 vs 5/10)
- Better fit for startups (8/10 vs 2/10)
- Better fit for freelancers (5/10 vs 1/10)
Pros & Cons
Kantata
Pros
- Its resource management proposes teams based on skills and availability and shows bench capacity, which helps raise utilization.
- It connects pipeline, staffing, and delivery data so financial forecasts and margin views draw on live project data.
- Capterra reviews are largely positive, with 84% positive sentiment across 627 reviews.
- The vendor reports more than 1,200 prebuilt connectors, secure APIs, and MCP support.
- A Salesforce-native edition, Kantata on Salesforce, is available for firms that run on Salesforce.
Cons
- There is no public pricing, and reviewers call it expensive for small firms.
- New users face a steep learning curve and need proper training, according to reviewers.
- Reviewers describe task management as limited and inflexible.
- Some users report reports that are slow to refresh and a mobile app that struggles on very large projects.
Miro
Pros
- Real-time collaboration on an infinite canvas, with many templates for workshops, roadmaps, and diagrams.
- Reviewers say teammates with little project-management experience pick up the basics quickly.
- Business includes two-way sync with Jira, Asana, Linear, ClickUp, and Azure DevOps.
- Strong security credentials, including SOC 2 Type II, ISO 27001, ISO 42001, SSO, and data residency on Enterprise.
- Free plan allows unlimited members, and Starter costs $8 per member per month on annual billing.
Cons
- Very large boards can feel cluttered and hard to navigate.
- Advanced workflows, integrations, and automation take time to learn.
- Sonary rates support at 2.5 out of 5, and 24/7 support is a paid Enterprise add-on.
- It does not work offline.
- It lacks the deep task tracking and reporting of a dedicated project management tool, so it is often used alongside one.
Not sold on either?
Frequently Asked Questions
Miro scores higher on our AI Software criteria: 7/10 against 6.2/10 for Kantata. The largest gap is in Analytics: 8/10 for Kantata and 4/10 for Miro.
Miro has a free plan; Kantata does not list one.
Miro is the better fit for startups: we rate it 8/10 for them, against 2/10 for Kantata.
