Acumatica vs KashFlow Comparison
Compare Acumatica vs KashFlow features, pricing, and more.
Last updated: November 2026
Acumatica
6.4/10
Acumatica is a cloud ERP covering financials, distribution, manufacturing and construction for mid-sized businesses, priced by resources used rather than user seats.
KashFlow
5.3/10
KashFlow is a UK cloud accounting package from IRIS for sole traders and small businesses. It covers invoicing, bank feeds, VAT filing, and basic payroll.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.4/10 | 5.3/10 |
| Analytics | 6/10 | 5/10 |
| Compliance | 7/10 | 6/10 |
| Cost | 4/10 | 8/10 |
| Customization | 8/10 | 3/10 |
| Ease of Use | 5/10 | 6/10 |
| Integration | 8/10 | 5/10 |
| Scalability | 8/10 | 3/10 |
| Security | 7/10 | 5/10 |
| Support | 6/10 | 3/10 |
| Pricing | ||
| Free plan | No | No |
| Cheapest paid plan | Contact for pricing | £14/mo Starter |
| Estimated cost for 10 users | Contact for pricing | £28/mo Business |
| Features | ||
| Bank Reconciliation | ||
| Expense Management | ||
| Financial Reporting | ||
| General Ledger | ||
| Inventory Accounting | ||
| Invoicing | ||
| Multi-currency | ||
| Online Payments | ||
| Payroll | ||
| Tax Compliance | ||
| Accountant Access | Not listed | |
| Accounts Payable | Not listed | |
| Audit Trail | Not listed | |
| Budgeting and Forecasting | Not listed | |
| Multi-entity Consolidation | Not listed | |
Acumatica vs KashFlow cost by team size
| Team size | Acumatica | KashFlow |
|---|---|---|
| 1 user | Contact for pricing | £14/moStarter |
| 5 users | Contact for pricing | £28/moBusiness |
| 10 users | Contact for pricing | £28/moBusiness |
| 25 users | Contact for pricing | £28/moBusiness |
| 50 users | Contact for pricing | £28/moBusiness |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Acumatica
- Higher Customization score (8/10 vs 3/10)
- Higher Scalability score (8/10 vs 3/10)
- Better fit for mid-market (9/10 vs 2/10)
Why choose KashFlow
- Higher Cost score (8/10 vs 4/10)
- Higher Ease of Use score (6/10 vs 5/10)
- Better fit for small business (8/10 vs 5/10)
Pros & Cons
Acumatica
Pros
- Unlimited user licensing lets companies add staff to the system without per-seat fees.
- Industry editions for construction, manufacturing and distribution extend the core financials.
- Reviewers on Capterra and TrustRadius praise its customization and integration flexibility.
- Its multi-entity and intercompany accounting support companies that run several legal entities.
- The 2026 R2 release added AI-assisted bank matching and 1099 preparation for the IRS IRIS system.
Cons
- List prices are not published, so every buyer needs a sales consultation for a quote.
- Reviewers frequently cite a steep learning curve and tedious setup.
- Customers depend on implementation partners, and customization can be costly.
- Some users report that upgrades disrupt custom workflows and settings.
- Reviewers say reporting and the warehouse management module could be stronger.
KashFlow
Pros
- Low entry price, with steep introductory discounts for new customers
- Payroll for up to five employees is included rather than sold separately
- VAT management and online submission are built into both plans
- Stock control and multi-currency are included even on the cheapest plan
- Accountants can use KashFlow Connect at no charge
Cons
- The Starter plan caps invoices at 10 and bank reconciliation at 25 transactions, and allows only one user
- Reviewers call it too basic for medium-sized businesses and difficult to customise
- Very low Trustpilot rating (1.4) and app store ratings, with complaints about customer service
- The API is SOAP-based, and some reviewers say it integrates less well than rivals
Not sold on either?
Frequently Asked Questions
Acumatica scores higher on our Finance Software criteria: 6.4/10 against 5.3/10 for KashFlow. The largest gap is in Customization: 8/10 for Acumatica and 3/10 for KashFlow.
No, neither Acumatica nor KashFlow lists a free plan.
Acumatica is the better fit for mid-market: we rate it 9/10 for them, against 2/10 for KashFlow.
