Stackby vs Trello Comparison
Compare Stackby vs Trello features, pricing, and more.
Last updated: November 2026
Stackby
6.8/10
Stackby is a no-code spreadsheet-database for small teams to organize projects, connect to outside APIs, and automate workflows without writing code.
Trello
7/10
Atlassian's Kanban-board work management app, where teams of all sizes organize tasks as cards on boards, with extra views and automation on paid plans.
Feature-by-Feature Comparison
| Feature | | |
|---|---|---|
| Scores | ||
| Overall Rating | 6.8/10 | 7/10 |
| Analytics | 6/10 | 4/10 |
| Cost | 8/10 | 8/10 |
| Customization | 8/10 | 6/10 |
| Ease of Use | 7/10 | 9/10 |
| Integration | 7/10 | 8/10 |
| Scalability | 5/10 | 5/10 |
| Security | 4/10 | 7/10 |
| Support | 6/10 | 6/10 |
| Pricing | ||
| Free plan | Yes | Yes |
| Cheapest paid plan | $9/user/mo Economy | $6/user/mo Standard |
| Estimated cost for 10 users | $90/mo Economy | Free Free |
| Features | ||
| App integrations | ||
| Client collaboration | ||
| Collaboration tools | ||
| Dashboards | ||
| File sharing | ||
| Kanban boards | ||
| Scheduling | ||
| Spreadsheet interface | ||
| Task lists | ||
| Task management | ||
| Timeline view | ||
| Workflow automation | ||
| Databases | Not listed | |
| Reporting | Not listed | |
| Team messaging | Not listed | |
| Time tracking | Not listed | |
Stackby vs Trello cost by team size
Stackby and Trello cost the same up to 5 users; Trello costs less from 10 users.
| Team size | Stackby | Trello |
|---|---|---|
| 1 user | FreeFree | FreeFree |
| 5 users | FreeFree | FreeFree |
| 10 users | $90/moEconomy | FreeFree |
| 25 users | $225/moEconomy | $150/moStandard |
| 50 users | $450/moEconomy | $300/moStandard |
The plan that fits each team size, billed monthly, before add-ons and usage charges. Each cost opens that tool's pricing calculator for the team size.
Which One Should You Choose?
Why choose Stackby
- Higher Analytics score (6/10 vs 4/10)
- Higher Customization score (8/10 vs 6/10)
Why choose Trello
- Lower estimated cost for 10 users: Free vs $90/mo
- Higher Security score (7/10 vs 4/10)
- Higher Ease of Use score (9/10 vs 7/10)
- Better fit for freelancers (8/10 vs 6/10)
- Better fit for mid-market (6/10 vs 4/10)
Pros & Cons
Stackby
Pros
- Read-only guests, form submissions and share links are free, and only editors are billed.
- API connector columns pull marketing data from Meta Ads, YouTube and Google Analytics into tables.
- Annual plans start at $4.20 per user per month, which a reviewer said undercuts Airtable for similar features.
- Integrates with Zapier, Make, Slack, Teams and AI models from OpenAI, Anthropic and Gemini.
Cons
- Reviewers report occasional slow loading and glitches.
- The mobile app supports fewer advanced features than the desktop version.
- No public SOC 2 or similar compliance certifications.
- The pricing page lists conflicting Enterprise limits.
Trello
Pros
- The board, list, and card model is quick for new users to learn, and reviewers repeatedly rate its usability highly.
- The Free plan is generous, with unlimited cards, unlimited Power-Ups per board, and up to 10 collaborators.
- Paid tiers are cheap compared with rivals, at $5 per user per month for Standard and $10 for Premium on annual billing.
- Built-in Butler automation is available on every plan, and Premium has no command-run cap.
- The large Power-Up marketplace and quick capture from Slack, Teams, and email extend it without custom work.
Cons
- Calendar, Timeline, Table, and Dashboard views require Premium.
- There is no native time tracking and no real dependency or Gantt planning, so complex projects need add-ons or another tool.
- Reporting is thin, and reviewers say they cannot easily build charts or analytics.
- Automation is capped at 250 runs a month on Free and 1,000 on Standard.
- Crowded boards and work spread across departments become hard to manage, and reviewers cite bulk-update limits.
- Reviewers say permissions are coarse and the mobile app is weaker than the web app.
Not sold on either?
Frequently Asked Questions
Trello scores higher on our Project Management criteria: 7/10 against 6.8/10 for Stackby. The largest gap is in Security: 4/10 for Stackby and 7/10 for Trello.
Trello costs less for 10 users: free on its Free plan, against about $90/mo on its Economy plan for Stackby, billed monthly.
Yes, both Stackby and Trello have a free plan.
Trello is the better fit for freelancers: we rate it 8/10 for them, against 6/10 for Stackby.
